SECTION FUNCTIONS

CIVIL MAGISTRATE'S COURT REGISTRATION UNIT

• Assisting the Magistrate in the open court and in-room duties from the beginning of the proceedings to the end of the proceedings
• Checking, recording and updating daily cases in open court.
• Regulate matters related to CRT equipment in the open court and ensure the system is always in good condition.
• Verbal translation from Malay to English and vice versa :-
• Orally in open court.
• Translation of documents as required/requested.
• Register/open civil cases / maintain files and civil file rooms.
• Review and return of drafts of civil Orders, Judgments, Application Notices and other civil case documents/correspondence.
• Help issue arrest warrants, jail warrants, orders, bail bonds, endorsement reports (explanation and prepare collateral documents) and other criminal case documents are required.
• Provide necessary documents if needed.
• Prepare a masterlist, monthly statistics and special statistics based on the number of cases in the month concerned and ensure that statistical information is always updated if needed in an urgent manner.
• Ensure all warrants and documents as well as orders, draft judgments and draft orders use the correct source of authority
• Ensuring that all documents, warrants, orders, draft judgments and draft orders are submitted to the relevant parties within the appropriate period of time.
• Register cases into the cause book and SISPIM, update the status of cases into the cause book and SISPIM and record the results of the cases in the cause book and SISPIM.
• Prepare records of civil appeals if any and update the cause book of appeals.

CRIMINAL MAGISTRATE'S COURT REGISTRATION UNIT

• Assisting the Magistrate in the open court and chamber duties from the beginning of the proceedings to the end of the proceedings
• Checking, recording and updating daily cases in open court.
• Regulating matters related to CRT equipment in the open court and ensuring that the system is always in good condition.
• Prepare warrants of arrest, imprisonment and related orders directed by the magistrate.
• Providing surety bonds, good behavior and other bonds ordered by the Magistrate.
• Provide necessary documents if needed.
• Provide monthly statistics and special statistics based on the number of cases in the month concerned and ensure that statistical information is always updated if needed in a timely manner.
• Review draft judgments and draft orders and ensure completion within 4 working days.
• Ensure all warrants and documents as well as orders, draft judgments and draft orders use the correct authority
• Ensuring that all documents, warrants, orders, draft judgments and draft orders are submitted to the relevant parties within the appropriate period of time.
• Register cases into the cause book and SISPIM, update the status of cases into the cause book and SISPIM and record the results of the cases in the cause book and SISPIM.
• Prepare records of appeals if any and update the cause book of appeals.

EXECUTION UNIT (BAILIF)

• Register cases of Writ of Foreclosure and Sale, Writ of Distress, Writ of Possession, Summons of Judgment Debtor and Order of Commitment for codes 76, 76J, 76WS.
• Manually process documents for cases of Writ of Foreclosure and Sale, Writ of Distress, Writ of Possession, Summons of Judgment Debtor and Order of Commitment for codes 76, 76J, 76WS.
• Make a letter of application for an implementation deposit of RM1000.00 under the name of the Accountant General of Malaysia to be sent to the lawyer;
• Once the deposit is received, a bill is generated through the 1GFMAS system and an official receipt is issued;
• The implementation date is set by the Assistant Registrar of the Lower Court;
• Carry out the implementation case on the date that has been set;
• Record all implementation reports in the record book and manually;
• Prepare a Sale Notice after seven days of execution to be submitted to the parties;
• Conduct the Public Auction on the date that has been set. If the execution of the successful auction is carried out, a financial receipt kew.38 will be issued to the successful bidder;
• An official bill is issued and submitted together with the results of the public auction to the financial department of the court;
• A bailiff's statement is issued and handed over to the parties;
• Prepare a checklist of supporting documents for deposit return and submit to the finance department for further action;
• The file is finished and closed.
• Execution of Arrest Orders for Absentee Judgment Debtors and Commitments
• Register the Order obtained;
• Make a letter of application for an implementation deposit of RM1000.00 under the name of the Accountant General of Malaysia to be sent to the lawyer;
• Once the deposit is received, a bill is generated through the 1GFMAS system and an official receipt is issued;
• The execution date for the Arrest Order for the Absentee Judgment Debtor is set by the Magistrate;
• If the execution of the Order to Arrest the Absentee Judgment Debtor has been fully executed, the Judgment Debtor will be brought by the Bailiff to the said Court before the Magistrate to record the Order;
• A bailiff's statement is issued and handed over to the parties;
• Prepare a checklist of supporting documents for deposit return and submit to the finance department for further action;
• The file is finished and closed.
• Execution of Committing Orders

ADMINISTRATIVE AND FINANCIAL UNIT

FINANCIAL UNIT

• Register the Order obtained;
• Make a letter of application for an implementation deposit of RM1000.00 under the name of the Accountant General of Malaysia to be sent to the lawyer;
• Once the deposit is received, a bill is generated through the 1GFMAS system and an official receipt is issued;
• The execution date for the Commitment Order is set by the Magistrate;
• If the execution of the Commitment Order has been fully executed, the Judgment Debtor will be brought by the Bailiff to the said Court before the Magistrate to record the Order;
• If a Committal Order is issued to imprison the Judgment Debtor, then the Bailiff will take and send the Judgment Debtor to Prison as prescribed;
• A bailiff's statement is issued and handed over to the parties;
• Prepare a checklist of supporting documents for deposit return and submit to the finance department for further action;
• The file is finished and closed.
• Making a store application through the SPS System (Kew-PS-10) application for office equipment / stationery for staff use (Kew.PS-11)
• Make stock calculations every quarter, once a month for each quarter (Kew. PS-3 and Kew. PS-4).
• Ensure the store is in a neat and orderly condition.
• Make capital property registration (Kew.PA -3) and low value movable asset register (Kew-PA-4) and label GOVERNMENT OWNERSHIP on assets.
• Make a report of damage/repair of office equipment assets (Kew.PA-10) as well as damage to the mechanical and electrical building and ensure the cleanliness of the Court is maintained.
• Ensuring asset equipment is in good condition and in place (Kew.PA-7) as well as registering the movement of capital property (Kew.PA-9)
• Dispose of assets if necessary (Kew.PA-19)
• Responsible as an asset and store officer.
• Prepare leave record statement reports and update staff and service files.
• Receive, record and distribute ordinary and registered letters to those concerned.
• Make mail registration in the iGFMAS system such as checks, bank drafts, postal money and remittances.
• Receive cash for fine payment as well as receive cheques, postage and remittances from lawyers and issue court payment receipts through the GFMAS system.
• Receive and collect fines and court fees through the igmas system and write and sign Kew receipts. 38 if the system is down.
• Prepare the Collector's Statement and go to the Bank to enter the Court revenue collection
• Make mail registration in the igmas system such as checks, postal money and money orders and write down the receipt number in the letter register book
• Closing of Cash Accounts (KKWT) and sending documents related to 1gmas to JPM's Putrajaya Account unit.
• Maintain deposit accounts (payments/receipts) and update Court 4 book and Deposit Ledger Book
• Prepare payment vouchers for each invoice, bills, and check the Court's travel claim to be sent to PTJ.
• Making Retail Money Recuperation and to Afin Bank Ipoh for the payment of Retail Money Panjar.