ADMINISTRATIVE DEPARTMENT FUNCTIONS

• Maintain and manage the counter in the administration department
• Open and close the office door according to the set time
• File system management (administrative, financial, civil, criminal files) and correspondence management (reception of letters, distribution of letters, posting of letters)
• Manage and keep government movable assets in good condition and safe to use
• Updating and maintaining the store of office equipment and stationery properly, neatly and orderly
• Record, update and manage leave requests for officers and staff
• Implement the disposal of administrative files, case files, capital property and office inventory
• Manage and update the office attendance book every month.
• Handle the retail money register (PWR) and make recuperation every month
• Answer, receive and handle telephone calls and make outside calls when requested by officers and staff
• Prepare correspondence and documents required by officers, staff and responsibility centers (PTJ)
• Typing notes of civil and criminal evidence (if directed by the officer)
• Perform financial duties if the officer concerned is on vacation
• Ensure the area and court building are in a clean and perfect condition
• Ensure security guards always patrol and monitor the court area so that it is always safe and under control.
• Execute other instructions received from time to time

FUNCTIONS OF THE FINANCIAL DEPARTMENT

• Manage all government revenue collections and deposits (receipt preparation, collection statement preparation and depositing the proceeds into the bank)
• Receive and record (bill book) all bills (electricity, water, telephone, cleaning and others)
• Print trust reports and revenue account reports and prepare revenue and trust account statement reports
• Prepare revenue input reports for revenue accounts and trust accounts and counter transaction record reports
• Prepare cash balance report (KKWT)
• Provide individual balance reports for trust accounts
• Prepare documents for the release of trust deposits
• Conduct disposal involving financial documents
• Other duties as directed by superior officers from time to time

NOTICE SENDER FUNCTION

• Carry out the task of delivering legal documents to the parties named in the document by self-delivery
• Placing notices that cannot be delivered in public places either on land/buildings as an announcement
• Prepare submission affidavit/non-submission affidavit
• Prepare a sworn statement
• Paste orders and sales declarations

FUNCTION OF LEGAL ADMINISTRATION ASSISTANT (CIVIL CASES)

• Receive, review and file documents into the e-Court Finance system.
• Receives, registers and assigns case numbers and opens case files per code for all magistrate court civil cases.
• Compile, enter related documents and update the documents filed in each case.
• Process all relevant documents that need to be signed by the Magistrate for example Subpoena, Certificate of Absence, Application Notice and so on.
• Receive and answer phone calls and correspondence from lawyers/lawyer clerks related to civil cases.
• Updating the movement of case files and decisions to civil, in the cause book, masterlist and SISPIM system.

FUNCTIONS OF COURT BAILIFFS

• Registering cases of Writ of Foreclosure and Sale, Writ of Distress, Writ of possession, Summons of Judgment Debtor and Order of Commitment for codes 76, 76J, 76WS
• Manually process documents for cases of Writ of Foreclosure and Sale, Writ of Distress, Writ of possession, Summons of Judgment Debtor and Order of Commitment for codes 76, 76J, 76WS
• Execution of Arrest Orders for Absentee Judgment Debtors and Commitments
• Execution of Committing Orders

FUNCTION OF LEGAL ADMINISTRATION ASSISTANT (CRIMINAL CASES)

• Registering criminal cases in the cause book (codes 81, 82, 83, 83D, 84, 85, 86(JPJ), 86(POL), 87 and 89(UT))
• Preparing correspondence related to criminal cases
• Record the results of completed criminal cases into the criminal cause book
• Provide information on the registration and disposition of criminal cases for reference in the preparation of monthly statistics
• Prepare the appellant's appeal record
• Receive, register and manage remand applications and other applications from related agencies

FUNCTIONS OF CIVIL INTERPRETERS

• Acting as a Civil Court Interpreter in Open Court and in chambers.
• Calling cases in Open Court and in chambers
• Translate orally and in writing
• Prepare civil files during daily hearings and update mention or hearing dates into the magistrate's diary or magistrate's planner
• Handle the recording of Court Recording Transcription (CRT) during the trial
• Make a copy of the CRT recording at the request of the lawyer
• Provide a list of causes of daily cases
• Conduct civil hearings and mark documents and case items
• Assist in handling mediation cases
• Reviewing the draft order/judgment for the magistrate's approval
• Provide monthly statistics
• Answering all correspondence, phone calls and others directed by the magistrate from time to time

FUNCTION OF CRIMINAL INTERPRETERS

• Assist magistrates in conducting proceedings in open court and in chambers
• Prepare arrest warrants, arrest warrants and court orders
• Prepare all correspondence related to criminal cases
• Prepare bills for payment of fines through the e-Court Finance system
• Manage warranty matters
• Translate charges and documents
• Provide monthly statistics and special statistics
• Updating the daily diary
• Reviewing the draft order/judgment for the magistrate's approval
• Handle the recording of Court Recording Transcription (CRT) during the trial
• Make a copy of the CRT recording at the request of the lawyer
• 12. Answering all correspondence, phone calls and others directed by the magistrate from time to time